Career Center

Take the first step toward your future career with Foley through our Career Center. Our current open positions are listed below. If you meet the requirements for one (or more) of these opportunities, we encourage you to apply by clicking the “Add to Apply List” next to the position name(s) in which you are interested. Then click “Apply” and follow the instructions to submit your resume and law transcript (if applicable).

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Professional Staff


Austin - IT Support Specialist

Foley Gardere currently has an opportunity for an IT Support Specialist. The IT Support Specialist will use intermediate technical troubleshooting skills to aid in the operational support of law firm technologies. They will have regular interaction with attorneys and numerous legal and administrative staff, and are responsible for client service and support. Specific responsibilities include documentation duties; setup and configure AV equipment in support of scheduled meetings; performs routine maintenance and repair of computers, printers, and peripherals; installs software, hardware, and other equipment; updates service records and help desk tickets; tests and documents solutions in the help desk Knowledgebase; administers telephone and voicemail systems including adds, moves, and changes; and tracks network servers and UPS components as needed. Occasionally position will require travel and work to be performed after-hours. Qualifications include a minimum of one year of experience supporting technology for end users working in a network environment; intermediate technical skills troubleshooting hardware and software applications; must have experience setting up computers, printers, and installing and configuring software. Preferred qualifications include an Associate’s Degree or Bachelor’s Degree in Information Technology and technical certifications, such as HDI Desktop Support Technician, A+, Net+, Security+, Microsoft Desktop Support Technician. Bilingual in Spanish is a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Boston - Assistant (Health Care)

We are seeking a legal administrative assistant for our Health Care department. The assistant will perform advanced-level legal and administrative support duties and work requiring sound judgment, critical thinking skills, project management skills, advanced organizational skills, strong proofreading and formatting skills and also provide other support for the Health Care Law department as requested. Responsibilities include, but are not limited to, document production, scheduling and coordinating meetings, managing and maintaining calendars, coordinating travel arrangements, processing invoice and expense requests, maintaining and managing electronic and paper files, creating presentations, reports and proposals, and representing the department in all interactions, maintaining a professional demeanor and demonstrating excellent customer service skills to internal and external clients. Strong proficiency in MS Office, document management software, and Chrome River applications are required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Boston, Chicago or Washington, DC - Sr Mgr, Business Development (Business Law)

The Senior Manager of Business Development is a highly visible, hands-on, results-oriented position that directly supports the firm’s attorneys and practice groups within the Business Law Department (BLAW). The BLAW Department includes such practices as Real Estate, Employee Benefits and Tax. This role is measured by successful development and execution of focused business development programs that engage clients and drive revenue. Candidates must be able to work with multiple practice groups simultaneously to help attorneys proactively engage clients and win work. Developing a deep understanding of firm capabilities and aligning those services with client needs and emerging industry trends is an important success factor for the role. Responsibilities include developing and executing focused go-to-market business plans for the practice groups within the BLAW department; supervising a team of business development focused professionals supporting the Business Law Group; providing business development counsel and support to the primary relationship attorney on pursuit opportunities; and supporting firm training programs within the BLAW group. Qualifications include a Bachelor’s Degree in Business Administration, Marketing or related field, 8 years of equivalent experience may be considered in lieu of degree. Minimum of five years of experience in related role including large client/account management cross-selling experience; proven revenue growth and client relationship management experience; practice group strategy and management experience; direct sales or client management experience within a professional service firm environment preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Boston, Chicago, or Washington, DC - Senior Manager, Business Development

The role of the Senior Manager, Business Development is to provide both strategic insights and tactical execution of opportunities in support of the firm’s strategy to generate revenue. The position is a thought leader in advising partners, offices, and as needed, practice groups and industry teams with ‘go to market’ strategies to secure new work and clients. The Senior Manager, Business Development is heavily focused on leading and supporting projects including 1:1 business development strategy coaching, pitching and meeting strategy and execution, the firm’s client team program, as well as special projects within the department and as needed assisting at the partner, office, and practice level with business development plans and execution. The position has a high level of interaction and visibility with lawyers and leadership providing an opportunity to deliver tangible results to the firm’s strategy. Qualifications include a Bachelor’s Degree in Marketing, Communications, Business Administration or a related field; a minimum of 8 years of experience may be considered in lieu of degree. Additionally, a minimum of 8 years of marketing or business development experience with preference for a law firm experience. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Assistant - Litigation

The Chicago office is seeking a Litigation assistant for four litigation attorneys including two busy partners. The Litigation assistant will provide secretarial and administrative assistance to attorneys and/or paraprofessionals in the daily operation of practicing law by providing quality work product for clients; performing executive assistant duties through the performance of complex secretarial and clerical-related tasks; producing documents relating to specific functions and requirements as set forth within the litigation practice group using firm standard software. Responsibilities include, but are not limited to, creating and formatting litigation briefs for filing; providing document production services, including styling and formatting of litigation documents; filing briefs using e-filing system; scheduling appointments and making arrangements for meetings, conferences and travel; and performing administrative duties as assigned. Requirements include a high school diploma or equivalent, minimum of 5-7 years litigation or high-level executive secretarial experience and familiarity with litigation, research tools and publications. Specialized or technology training beyond high school is desired. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - HR Generalist Sr

The Senior HR Generalist is responsible for providing HR support to local office attorneys and staff in partnership with the firm’s National Human Resources team and ensures office-wide compliance with policies, procedures and practices. Specific responsibilities include managing employee relations issues; communicating policies, procedures and essential information to staff; staff recruiting in the Chicago office; working with department managers on professional staff development; developing and delivering office wellness activities and events; collaborating with managers to facilitate performance evaluation process. Qualifications include a Bachelor’s Degree in Human Resource Management, Business Administration or related field and a minimum of 5 years of related experience. Additionally, thorough knowledge of federal and state labor laws; advanced negotiation, decision-making and organizational skills; ability to work and think analytically and independently. PHR or SHRM-CP and supervisory experience preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Legal Recruiting Assistant

The National Legal Recruiting Assistant will provide administrative support to the Legal Recruiting team with emphasis on the campus interviewing process and summer and new associate on-boarding. This will include posting positions, creating job requisitions, entering candidates into an applicant tracking system and auditing their status, communicating with firm and recruiting leadership, processing new hire paperwork, processing reimbursements, and coordinating conflict clearance. In addition, the Assistant will complete surveys on behalf of the national recruiting department, including those requested by NALP and the various law schools at which we recruit. The Legal Recruiting Assistant supports various event planning initiatives of the Recruiting Department, the most significant of which is the popular 3-day annual Summer Associate Retreat. Qualifications include a minimum of one year of experience working in a professional office environment; proficiency with MS Word, Excel, and database solutions/applicant tracking software; excellent organizational skills, attention to detail and the ability to multitask; the ability to work under pressure in a fast-paced environment; and the ability to exercise initiative, sound judgment and professionalism in performing assigned tasks are needed. Preferred qualifications include a Bachelor’s degree with a focus in Human Resources, Business, Psychology, or a law related field and previous experience in a law firm or professional services environment, especially in a recruiting and/or onboarding role. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Paralegal - Corporate/Real Estate

The Chicago office has an excellent opportunity for a Corporate Transactions / Commercial Real Estate Paralegal who will provide high-level service to our attorneys and clients in a collaborative, professional legal setting. Primary responsibilities involve working with corporate matters, including entity formations, mergers and acquisitions, securities offerings, and corporate compliance. Duties include maintaining electronic corporate and stock records; ordering and summarizing lien searches; drafting closing checklists and corporate documents, due diligence and providing closing assistance; reviewing, analyzing, and preparing real estate documents in connection with sales, acquisitions, leases, financings, workouts and foreclosures; recording documents; obtaining title searches, title commitments, policies and endorsements; document management and assisting with closings. Qualified candidates must have a minimum of three years of paralegal experience, with a Bachelor’s degree and/or paralegal designation. Equivalent work experience may be considered in lieu of degree. Candidates must possess demonstrated organizational and analytical abilities, a knowledge of corporate law, strong communication and writing skills, and advanced computer software skills. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago or Milwaukee - Financial Analyst

The Pricing Analyst will support the firm’s attorneys and accounting personnel through the process of recording, maintaining and tracking of pricing arrangements and client budgets. The Analyst will also assist in the design of analytical tools and reporting systems to monitor and report on pricing and fee arrangements. Qualifications include a Bachelor’s Degree in Accounting, Finance, Business Administration or related field and a minimum of three (3) years of experience in analysis. This position requires strong analytical skills; attention to detail; effective oral and written communication skills; excellent judgment, decision making, and problem solving skills; creativity and innovation. Additionally, advanced Microsoft Excel skills along with the ability to learn, leverage, and use additional programs including budgeting and financial management software are essential. A Master’s Degree, CPA or equivalent designation and knowledge of professional services, financial metrics and billing practices preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago or Milwaukee - Senior Security Engineer

The Senior Security Engineer is responsible for the advanced development, monitoring, implementation, maintenance, and support of the firm’s information technology security infrastructure. This includes supporting the development and enforcement of information security policies and procedures and participating in risk management and compliance/audit activities. This position will participate in an on-call rotation. Qualifications include a minimum of five years of experience in the information technology field with a minimum of three years in a network security support role. Familiarity with two or more of the following technologies required: Citrix Netscaler, Tenable Security Center, Checkpoint Firewalls, DUO, Cisco Umbrella, Pulse Secure SSL VPN, McAfee Virus Scan, N-Stalker, Metasploit, DNS, or Active Directory. Bachelor’s Degree in Engineering, Information Technology, or Computer Science and CISA or CISSP certification preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas - Business Development Executive

Foley Gardere currently has an opportunity for a Business Development Executive. The Business Development Executive is responsible for providing both strategic insights and tactical execution of opportunities in support of the firm’s strategy to generate revenue. The position is a thought leader in advising partners, offices, and as needed, practice groups and industry teams with ‘go to market’ strategies to secure new work and clients. The Business Development Executive is heavily focused on advising partners with 1:1 business development strategy, coaching, and as needed assisting at the partner, office, and practice level with client development plans and execution. Specific responsibilities include developing a robust understanding of the firm’s practice areas, industry teams, and core product offering; build, develop, and maintain relationships with partners resulting in a trusted advisor role for new business development pursuits; possess an acute understanding of the legal market and issues to create value propositions and key messaging that can be leveraged by lawyers to sell the firm’s services; be the thought leader and go to resource for the development of business plans for individual partners, groups, offices, practices and industry teams; conduct training presentations and work sessions with individual lawyers and groups to educate and train on best practices in order to develop clients and new business; provide individual strategy and coaching to lawyers for their business development pursuits; work in a collaborative framework with colleagues to create and execute exemplary materials that clearly distill the firm’s value proposition and differentiating messages via presentations and pitch materials. Qualifications include a Bachelor’s Degree in Marketing, Communications, Business or a related field (Minimum of eight years of experience may be considered in lieu of degree) and a minimum of five years of marketing or business development experience. MBA and experience in a law firm or professional services environment preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas - Business Development Executive (Private Equity)

Foley Gardere currently has an opportunity for a Business Development Executive to support the firm’s Business Development and Marketing initiatives for the private equity practice group. The primary role of the position is to work with key stakeholders in the development of a strategic business plan while leading the tactical execution of initiatives, projects, programs, activities and processes that support the group’s business development and marketing strategies. Relied upon by the firm as the thought leader on the private equity market, this position has a high degree of interaction and visibility to build brand and generate revenue opportunities. Additionally, this position will assist with generating client development opportunities by identifying and managing a pursuit list of PE firms for business development, leveraging knowledge of the market and existing relationships to create introductions for the firm; support business development efforts by preparing and managing marketing collateral and content as well as participating in/leading relevant pitches, proposals, and presentations; build upon industry knowledge by staying abreast of market trends and issues, and report on those findings to convert knowledge into action to build marketplace brand and business development opportunities. Qualifications include a Bachelor’s Degree in Marketing, Business Administration or related field (Minimum of eight years of experience will be considered in lieu of Bachelor’s Degree) and a minimum of five years of business development experience in the Private Equity or Financial Services sectors. Familiarity with PitchBook, Capital IQ or other industry databases and tools preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas - Receptionist

Foley Gardere is seeking a Receptionist for our Dallas office. The primary responsibilities of this position include, but are not limited to, answering calls for the firm; greeting clients and visitors, informing attorneys and/or staff of guest arrival; monitoring the EMS meeting room software program; and processing conference room and visiting attorney office requests. The successful candidate will possess a minimum of one year of work experience in a professional services firm, preferably as a receptionist. Candidate will also possess the ability to deal courteously and effectively with a diverse group of people; operate a multi-line telephone; and have basic working knowledge of office equipment and Microsoft Word. Candidate must have excellent communication skills and a professional business appearance and demeanor. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas, Madison or Milwaukee - Conflicts Analyst

The Conflicts Analyst has responsibility for the entire conflict research and identification process as it relates to new business of the firm, from research and identification through resolution and clearance. This includes preparing initial conflicts analysis, providing support to firm attorneys in resolution and clearing of conflicts and drafting of engagement and waiver letters. The Conflicts Analyst will partner with attorneys in the department’s leadership to ensure firm compliance with ethical rules governing lawyers and complete other projects as assigned. Qualifications include a Bachelor’s Degree and two years of professional work experience or one year of legal experience. Additionally, a successful candidate will possess strong issue identification, research and analytical skills; strong communication, customer service, attention to detail and organizational skills; and proven ability to provide high quality, accurate and efficient work product in a high volume environment. This position is scheduled to work Monday - Friday, 9:00am - 6:00pm. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Denver - Receptionist/Administrative Assistant

Foley Gardere is seeking a Receptionist/Administrative Assistant for our Denver office. The primary responsibilities of this position include, but are not limited to, answering calls for the firm; greeting clients and visitors, informing attorneys and/or staff of guest arrival; monitoring the EMS meeting room software program; processing conference room and visiting attorney office requests; ordering catering for meetings; setting up meeting rooms; maintaining visitor binders; and tracking incoming and outgoing mail. In addition, the receptionist will handle general administrative duties and work directly with the building on maintenance related issues. The successful candidate will possess a minimum of one year of work experience in a professional services firm, preferably as a receptionist. Candidate will also possess the ability to deal courteously and effectively with a diverse group of people; operate a multi-line telephone; and have basic working knowledge of office equipment and Microsoft Word. Candidate must have excellent communication skills, and a professional business appearance and demeanor. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Detroit - Project Assistant

The Detroit office is looking for a Project Assistant to support paralegals and litigation attorneys in an entry level capacity. The ideal candidate will be detail oriented, highly organized and will work well as a team player. Responsibilities of this position include supporting the paralegal department in general office duties including organizing files, circulation and distribution of case information, document production and trial preparation, and maintenance of electronic correspondence and pleading files. The Project Assistant also performs computer research using the internet and law-related software. This position will require the ability to work overtime when needed as well as strong typing and computer skills. All candidates must have excellent organizational skills, a superior attention to detail, the ability to independently prioritize multiple tasks and deadlines in a fast-paced environment, and work with a wide range of constituencies in a polite, professional manner. Excellent verbal and written communications skills are essential. A paralegal certificate or a minimum of three years’ experience in a law firm is preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Firmwide - Information Governance Analyst

The Information Governance Analyst is responsible for administering and monitoring various processes associated with the firm’s Information Governance program. Responsibilities include facilitating document holds, preservation orders and destruction obligations; developing processes related to the preservation of electronic records; monitoring compliance with firm Information Governance policies and practices and coordinating remediation activities; performing tasks related to the incoming or outgoing electronically stored information and providing guidance related to the destruction of eligible records. Qualifications include a Bachelor’s degree in Business, Library Science, Information Science, or related field; minimum of four years of experience will be considered in lieu of education. A minimum of two years of records management, business analysis, compliance, or auditing experience required. The candidate is expected to be knowledgeable of systems, electronic records management, data transfer, and preservation strategies. Additionally, the candidate must possess strong leadership skills and successfully demonstrate competencies with content management, business analysis, customer service, and computer skills. Preferred qualifications include prior law firm experience; experience with information management technologies, including RIM databases, litigation support tools, document management systems, e-mail systems, and image capture technologies; and experience designing workflow processes and project management. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Houston or Los Angeles - Industry Marketing Senior (Energy)

The Industry Marketing Senior will provide strategic insights and tactical execution of initiatives, projects, programs, activities and processes that support the business development and marketing strategies for the Energy & Infrastructure Industry Team (EIIT). Relied upon by the firm as the thought leader in the sector, this position has a high degree of interaction with firm and industry team leadership, and the lawyers active in the market to build brand and generate revenue opportunities. Specific responsibilities include working with the group’s leadership to set, revise, and execute on the business plan’s objectives to achieve success; work with Sr. Manager, Industry Teams to identify, manage, plan and execute cross-industry business development initiatives, including service offering development, strategic events/programs, and thought leadership opportunities; support business development efforts by preparing and managing marketing collateral and content as well as participating in/leading relevant pitches, proposals, and presentations; build upon industry knowledge by staying abreast of market trends and issues, and report on those findings to the EIIT to convert knowledge into action to build marketplace brand and business development opportunities; collaborate with the firm’s Events team to strategize, plan and manage industry-related programs and receptions for clients and prospective clients; oversee and manage invitations, mailing lists, handout materials, speakers, visual presentations and follow-up; collaborate with colleagues including finance, research, events, sales team, and peers as needed to achieve the goals of the business plan. Qualifications include a Bachelor’s Degree in Marketing, Business Administration or related field and a minimum of five years of general marketing experience. Energy industry experience or deep understanding of basic sector activity and markets strongly preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Madison - Business Law Assistant

Assistant needed to work within a team in the Business Law Department in our Madison location. The primary responsibilities of this position includes, but are not limited to: manage and prioritize the workflow assigned by multiple timekeepers to meet deadlines and provide excellent client service; maintain physical and electronic client, research and administrative files; manage incoming and outgoing mail and e-mail; enter new client and matter information in FLOW; transcribe or draft, revise, proof and finalize documents and correspondence for distribution via mail or email; file and efile documents with courts and administrative agencies; schedule and calendar meetings, appointments, conferences, conference rooms; use Internet and other resources to obtain information for timekeepers relating to corporate information, UCCs, maps, etc. ( including Loislaw, Lexis-Nexis, Secretaries of State and Florida property appraisers); make travel arrangements; prepare expense reimbursement and check requests in Chrome River; assemble hard copy and electronic closing and/or pleading binders; enter timekeeper time in CD Entry for timekeepers who do not enter their own time; monitor CLE hours for attorneys and enter completed hours online with Wisconsin Bar; obtain documents for, organize, copy and collate closing bound volumes; communicate effectively with colleagues, clients and all other business contacts. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Madison - Estates & Trusts Paralegal

We currently have an excellent opportunity available in our Estates & Trusts Practice Group. The candidate selected will provide assistance to attorneys and clients in all aspects of estate and trust administrations. Responsibilities include providing a wide range of estate and trust administration services, including obtaining and maintaining beneficiary information; identifying and collecting estate and trust assets; verifying and paying estate and trust expenses; scheduling and making distributions; preparing accountings; processing gifts and the receipt of new trust assets; researching fiduciary income tax, estate tax and probate issues, and preparing estate and fiduciary income tax returns; preparing documents to probate and administer estates; attending client meetings; and maintaining frequent client contact for administration matters. Successful candidate will have a Bachelor’s degree in Accounting, Finance or Business Administration and estate and trust administration experience (equivalent work experience will be considered in lieu of a Bachelor’s degree). A CPA or income, estate and gift tax return preparation experience preferred. Other qualifications include working knowledge of fiduciary, income, estate and gift taxes; the ability to work independently and in a team setting; the ability to work within defined timeframes with minimum supervision; excellent oral and written communication, organizational and problem-solving skills; and proficiency in MS Office products including: Word, Excel, Internet Explorer and Outlook. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Assistant - Intellectual Property

We currently have an excellent opportunity available for an Assistant to provide administrative and secretarial support for our attorneys in the daily operations of our Intellectual Property Department. Responsibilities include performing complex executive assistant duties and clerical tasks including managing attorney dockets and handling all administrative aspects of U.S. and foreign IP prosecution. Other duties include creating, filing, styling and formatting various documents, opening new client matters, inputting attorney time on a daily basis, maintaining client files, preparing expense reports and disbursement forms and other tasks pertinent to the successful operations of our Intellectual Property Department or as assigned. Successful candidates must have exceptional communication and administrative skills and the ability to type 55 wpm with proficiency in all Microsoft office products. Other qualifications include excellent grammar and proofreading skills coupled with previous legal secretarial or administrative assistant experience in a legal or comparable environment. (An Associate’s or Bachelor’s degree may be substituted for previous work experience.) Candidate must be a self-starter and a team player with outstanding organizational and multi-tasking skills. Previous Intellectual Property experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Milwaukee - Estates & Trusts/Tax Paralegal

We currently have an excellent opportunity available in our Estates & Trusts practice group. The candidate selected will provide assistance to attorneys and clients in all aspects of estate and trust administration. Responsibilities include providing a wide range of trust administration services, including maintaining beneficiary information, scheduling distributions, processing gifts and the receipt of new trust assets; researching fiduciary income tax, estate tax and probate issues; preparing documents to probate and administer estates; preparing estate and fiduciary income tax returns; administering trusts and non-liquid trust assets; and attending client meetings and maintaining frequent client contact for administration matters. Successful candidate will have a four (4) year college degree in Accounting, Finance or Business Administration and a minimum of three (3) years of estate and trust administration experience (equivalent work experience will be considered in lieu of a Bachelor’s degree). A CPA or income, estate and gift tax return preparation experience preferred. Other qualifications include experience with OneSource Trust Tax and GoSystem tax software. Working knowledge of fiduciary, income, estate and gift taxes; ability to work independently and in a team setting; ability to work within defined time-frames with minimum supervision and excellent oral and written communication, organizational and problem-solving skills are essential. Proficiency in MS Office suite software including: Word, Excel, Internet Explorer and Outlook are required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Manager, Records & Information Management

The Manager, Records & Information Management is a working manager who understands and carries out the daily duties and projects of the department and is responsible for the management of a team. This position has a visible role in the office/region that requires a high degree of collaboration, communication and customer service. This position requires balancing multiple interests to support the firm, including extensive contact with various office personnel, regional staff and end-users such as attorneys, assistants and paraprofessionals. Qualifications include a Bachelor’s Degree in Business Administration, Library Sciences or related field (8 years of experience may be considered in lieu of education) and a minimum of five (5) years of experience as a manager in a related field. Prior law firm experience and certifications such as Project Management Program ("PMP"), Certified Records Manager ("CRM"), Information Governance Professional ("IGP"), or electronic records management, content management, or business process automation certifications granted by the Association of Information and Image Management ("AIIM") preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Payroll & Leave Coordinator

The Payroll & Leave Coordinator will perform a wide variety of payroll processing activities and coordinate processing of all leave of absences and disability claims. Specific payroll responsibilities include calculating and processing staff retro, off-cycle and termination payments; process deductions; create payroll file imports; audit, balance and import expense reimbursement files; process unemployment claims and verifications of employment; respond to employee questions regarding direct deposits; track tax laws regarding parking fringe benefits and make changes to pretax deductions for monthly allowable amounts; sort and distribute checks; and participate in the testing of all HRIS upgrades. Specific leave responsibilities include overall and ongoing administration of all leave of absence policies including FMLA, and all salary replacement polices including Short Term Disability. This position serves as the subject matter expert and first line resource to employees, their managers, and firm leadership. This position acts as a liaison between National HR and all offsite HR offices, internal departments including Accounting and Finance, and third party vendors as necessary. Worker Compensation administration is also part of this role. This position is required to keep abreast of federal, state, and local wage and hour laws, leave/disability/sick pay laws, related IRS regulations, as well as provide input to policy changes and administrative process improvements. Qualifications include a Bachelor’s Degree in Human Resources, Accounting, Finance or a related field and a minimum of three years of related payroll or human resources experience. Experience with Ultimate HRIS is a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Sr. Office Services Assistant/Receptionist

We currently have an excellent opportunity available in our Office Services Department. The selected candidate will float within our Offices Services areas as well spend a good portion of their time as a Receptionist. Responsibilities will include copy, mail, messenger/facility, hospitality and reception tasks. Successful candidates must possess a professional demeanor and exceptional customer service skills coupled with the ability to effectively communicate with internal and external customers. Minimum of two years previous work experience in an office and customer service setting and the ability to lift up to 25 pounds and walk, stand and sit for long periods of time are required. Previous reception experience answering a computerized telephone system highly desired. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

New York City - Litigation Project Assistant

The New York Office is now recruiting for a Litigation Project Assistant to join our very busy litigation team, beginning employment in June. We seek outstanding candidates with an excellent academic record, who are planning for a career in the legal field. The Litigation Project Assistant will assist attorneys in all phases of the litigation process from case inception to trial/arbitration/settlement; organize case files; monitor court calendars; proofread, edit, and cite and fact check legal documents; file documents in New York and New Jersey area courts; electronically file documents; compile and organize exhibits for depositions, hearings, and trials; manage document production; organize documents for discovery, motions, trials, and pre-trial planning; and assist with firm administrative duties including, but not limited to, photocopying, scanning, and faxing. Skills/Qualifications include a BA or BS degree; excellent organizational, communication, interpersonal and time-management skills; strong attention to detail and the ability to work with deadlines; strong analytical and critical thinking skills; the ability to work independently while understanding the importance of teamwork; the ability to manage a workload consisting of multiple tasks; a willingness to work, at times, long hours and occasional weekends; proficiency in Microsoft Word, Excel, and Outlook; experience with LexisNexis, Westlaw, DeltaView a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tallahassee - Office Services Assistant

We are seeking an office services assistant who will be responsible for mail, messenger duties, facility upkeep, hospitality, copy/scan/print functions, fax, filing, and processing other office services requests for internal and external customers in a timely and efficient manner to include performing internal and external deliveries, maintaining utility hubs, guest offices, business center, and conference center, and performing other related duties. The ideal candidate will have a high level of attention to detail, ability to work at a fast pace independently and as part of a well-functioning team, outstanding comprehension and communication skills to communicate courteously and effectively, strong follow up and follow through, ability to gather information needed for meeting deadlines, computer software and organizational skills to master daily tasks and responsibilities. The Office Services Assistant works with the other Office Services Assistants to provide quality service to the Tallahassee office staff and attorneys. Requires a high school diploma or GED and a minimum of 2 years of work experience in an office or customer service setting and the ability to lift up to 50 pounds. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Tampa - Litigation Paralegal

The Litigation Paralegal provides paralegal services to attorneys and acts as a liaison between the attorney and the case files throughout all stages of litigation including pre-suit, investigation and case development, mediation, arbitration and trial. This individual handles arbitration demands, consolidations and final hearing preparation and management; is responsible for managing the workflow of caseload to ensure that statutory, court and arbitration deadlines are met; coordinates and manages bulk multi-party mediations, from scheduling through the execution of settlement agreements and payments; communicates with insurance adjuster and insurer representatives, providing requested documents and confirming coverage details; has the ability to problem-solve, create and implement best practices for workflow of team; coordinates trial or hearing logistics; works with litigation support specialists and attorneys on electronic productions; and performs other tasks as assigned. The ideal candidate will have strong time management skills; ability to work under pressure on time-sensitive projects; willingness to work overtime and travel occasionally; self-motivation and the ability to work independently; ability to work effectively on a team and with all levels of personnel; excellent oral and written communication skills; superior knowledge of legal terminology, documents and the legal process; excellent research and analytical skills; and high-level attention to detail. A Bachelor's degree, paralegal certificate from an ABA approved paralegal program, or an equivalent combination of education and experience in Litigation, and a minimum three years of Florida litigation experience is required. Construction litigation experience a plus. Experience in Blue-Booking/Cite-Checking, Relativity and Case Map a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tampa - Litigation Project Assistant

We are looking for a Project Assistant for our busy Litigation department. The Litigation Project Assistant provides general support to paralegals and litigation attorneys. Responsibilities include general office and clerical duties, such as document production and trial preparation; organizing and managing case files including all documents contained within each file through case file tracking systems; may be assigned a particular task within a case or work on a case from start to finish; and perform other tasks as assigned. A paralegal certificate or a minimum of three years’ experience in a law firm is preferred. The ideal candidate will have strong time management skills; ability to work under pressure on time-sensitive projects; self-motivation and the ability to work independently; ability to work effectively on a team and with all levels of personnel; excellent oral and written communication skills; superior knowledge of legal terminology, documents and the legal process; and high-level attention to detail. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tampa - Office Operations Supervisor

The Office Operations Supervisor will report directly to the Office Administrator and work closely with National HR to plan, coordinate and manage employment matters for all non-exempt staff, as well as some specific matters for exempt staff and attorneys in a growing and dynamic office. Specific responsibilities will include: managing staff, recruitment and employment processes; maintaining personnel files; coordinating and conducting onboarding and new hire orientation; managing new hire data and paperwork, performance appraisal and salary recommendations; managing employee relations issues and policy and procedure administration; and coordinating office wide events to maintain and foster a culture of positive engagement. This role will also handle HR related tasks for the Miami office. Qualified applicants will possess a Bachelor’s degree and three to five years of Human Resources management experience including recruiting, performance management, employee separation, compensation, benefits and employment law; prior professional services firm experience preferred. This individual will also have excellent communication skills; proven leadership, decision making and problem solving skills; the ability to manage multiple, simultaneous priorities; proficiency with MS Office and HR databases and the ability to adapt to and work with various personalities and levels of staff within the organization. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tampa - Real Estate Paralegal

We have an excellent opportunity available in our Real Estate Practice Group. The candidate selected will provide assistance to attorneys and clients in all aspects of commercial real estate transactions and finance transactions. Primary responsibilities include reviewing, analyzing, coordinating and preparing title and survey matters, real estate documents and instruments to acquisitions and dispositions, including Purchase Agreements, banking and loans, foreclosures and work-outs; preparing and analyzing UCC, bankruptcy, litigation and lien searches; e-filing and electronically recording documents with Simplifile; producing title commitments, policies, endorsements and calculation, collecting and remitting agent and underwriter premiums; filing and maintaining corporate documentation with Florida Department of State; coordinating document execution; coordinating and attending real estate closings; maintaining electronic client files; and managing all real estate post-closing documentation. Candidates with a bachelor’s degree or paralegal designation preferred. A minimum of three (3) years work experience as a Florida paralegal is required. (Equivalent work experience may be considered in lieu of a bachelor's degree.) Candidates should be proficient in MS Office and electronic recording software. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Washington, DC - Administrative Assistant (Japanese Practice)

We are currently seeking an Administrative Assistant for the Washington, D.C. office to provide administrative support to the Intellectual Property Law Department – Japanese Practice Group. A prime duty of this position is the administration of Japanese client databases which includes, but is not limited to, uploading and downloading client instructions through the Japanese designated portals, processing client instructions and saving to NetDocs database, creating emails and forwarding to appropriate assistants, and assisting with docketing. The Administrative Assistant is responsible for opening new client matters, creating FLIP Form data records for new patent applications, updating files in Legal Key, and sending client reminders as instructed. Additional responsibilities include reviewing, scanning and saving incoming mail (documents, emails and facsimiles) to NetDocs/Outlook. The ideal candidate must possess some experience in law firm administrative office support (preferably type 55 wpm with proficiency in MS Word). Candidates must have excellent organizational skills, possess good verbal and written communication skills, a superior attention to detail, have the ability to handle tasks in a fast-paced environment and prioritize in accordance with deadlines, and work with a wide range of constituencies in a polite and professional manner. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - Billing Coordinator

The Billing Coordinator will perform complex billing on a monthly and weekly basis, including system file maintenance. In addition, this person will manage the production of reports upon request, and help monitor the WIP and A/R inventory for their assigned attorneys. Qualifications include a high school diploma; an associate’s degree in a related field is preferred. A minimum of 2 years of billing experience desired, preferably in a professional services or law firm environment. Experience working in Elite and 3E billing systems preferred. Successful candidate will have a working knowledge of submitting electronic billing through e-billing systems and thorough knowledge of billing procedures. Candidates must have an excellent attention to detail; strong organizational and prioritization skills with the ability to meet deadlines in a fast paced environment; analytical thinking and problem solving skills; ability to work in a team environment; strong customer service orientation and oral and written communication skills; and proficiency in MS Office. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - IP Paralegal (U.S. and International)

The IP Patent Paralegal will be responsible for the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least two (2) years’ experience in international and/or U.S. prosecution and a high school diploma, although a bachelor’s degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast paced environment. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - IP Transfer Specialist

The IP File Transfer Specialist will be responsible for reviewing and triaging of incoming IP files, auditing file histories and docketing bibliographic details and accompanying deadline information in Inprotech as well as creating profile details of each new case. The Transfer Specialist will inventory physical files and electronic data into the file transfer database, creating matter titles and bibliographic details for Elite and Legal Key. He/she will prepare and file assignments, revocation and power of attorney documents and communicate with both clients and attorneys on formality status. The ideal candidate will possess at least 2-4 years of high-level U.S. and foreign patent/trademark IP experience; proficiency with U.S. and foreign patent and trademark office websites and the ability to research and locate data; advanced paralegal, formalities and IP docket experience and working knowledge of LegalKEY and Elite or other billing and records software. Other requirements include knowledge of IP rules in both U.S. and international patent and trademark markets, working knowledge of IP docket systems and docket progressions, ability to evaluate and build IP family relationships and history, ability to audit patent and trademark file histories to determine priority dates, a high level attention to detail and deadline orientation, ability to handle multiple tasks in a fast-paced environment and proven organization and communication skills. A high school diploma is required, however, a Bachelor’s degree or technical training beyond high school is preferred. This position requires the ability to pass three IP knowledge exams as well as frequent overtime. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - Litigation Project Assistant

The DC office seeks a Project Assistant to work in the Litigation Center. The ideal candidate will be detail oriented, highly organized and will work well as a team player. Responsibilities of this position include supporting the paralegal department in general office duties including page checking, organizing files, circulation and distribution of case information and maintenance of electronic correspondence and pleading files. The Project Assistant also delivers filings to courts and government agencies, and performs computer research using the internet and law-related software. This position will require the ability to work overtime when needed as well as strong typing and computer skills. All candidates must have excellent organizational skills, a superior attention to detail, the ability to independently prioritize multiple tasks and deadlines in a fast paced environment, and work with a wide range of constituencies in a polite, professional manner. Excellent verbal and written communications skills are essential. Project Assistants have the opportunity for advancement to other positions in the paralegal department. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Washington, DC - Office Services Assistant/Housekeeping

We are currently seeking a Hospitality/Office Services Assistant for the Washington, DC office. The primary responsibilities of this position include but are not limited to arranging/moving furniture in conference rooms and offices as directed, performing minor repairs, and assisting with maintaining supply inventory. A prime duty is setting up food, beverages and supplies for the Firm’s meetings and events as well as maintaining and stocking the Firm’s pantry, break rooms and galleys. In addition, the Hospitality/Office Services Assistant may be assigned to receptionist duties, event set-up and other job related assignments on an as needed basis. Minimum of two years previous work experience in an office or customer service setting is required. Qualified applicants must have exceptional customer service and follow-up skills, the ability to work within a team, and must effectively communicate with all levels of personnel. Physical requirements include the ability to bend, stretch, reach, walk and stand for long periods of time and the ability to lift up to 50 pounds. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC or Madison, WI - Trademark Docket Specialist

We are currently seeking a Trademark Docket Specialist for the Washington, DC or the Madison, WI office. The primary responsibilities of this position include, but are not limited to, analyzing incoming correspondence related to the prosecution of intellectual property rights, discerning the pertinent information and entering it into the docketing database. A prime duty is reconciling client, foreign agent and attorney correspondence against docketed due dates in order to rectify the daily docket; and to perform all other job related duties as assigned. The Docket Specialist is responsible for effective communication with attorneys and staff, to include answering docket related questions; timely preparing customized reports; resolving inaccuracies and other associated requests where applicable. A minimum of five (5) years previous experience with docketing software programs required. Will consider a combination of Trademark Paralegal and Trademark Docketing experience. Experience with CPA Inprotech docketing program is a plus. Proficient trademark docketing with a strong prosecution (domestic and international) knowledge preferred. Trademark Paralegals with prior docketing experience are encouraged to apply. Experience with patent docketing and prosecution (domestic and international) is a plus but not a requirement. Must have accurate data entry skills, proven organizational abilities, attention to detail; knowledge of spreadsheet and database programs; self-starter with the ability to work independently as well as make practical decisions; ability to problem-solve; and possess proficient oral and written communication skills to effectively interact with attorneys and all levels of staff. Position also requires that candidate must take and pass all three sections of the internal Foley & Lardner Docket Certification Exam to become a delegate for docket clearance. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

 

Foley & Lardner, LLP is an equal employment opportunity / affirmative action employer and does not discriminate based upon race, creed, color, religion, gender, sex, disability, sexual orientation, gender identity, gender expression, national origin, age, genetic information, status as a protected veteran, marital status, citizenship status (except as otherwise provided for by applicable law), or any other characteristic protected by applicable federal, state or local law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 414-271-2400 or email your request to foleyrecruiting@foley.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.

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