Career Center

Take the first step toward your future career with Foley through our Career Center. Our current open positions are listed below. If you meet the requirements for one (or more) of these opportunities, we encourage you to apply by clicking the “Add to Apply List” next to the position name(s) in which you are interested. Then click “Apply” and follow the instructions to submit your resume and law transcript (if applicable).

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Professional Staff


Boston - HR Assistant

Reporting to the Human Resources Manager, the Human Resources Assistant will support all levels of Human Resources functions with an emphasis on full life-cycle recruiting for staff, processing personnel changes, monitoring time and attendance, coordinating staff back-up schedules, ensuring smooth onboarding for new hires, and coordinating office events. Additional responsibilities include assisting with the coordination of administrative workflow and firm processes and filing requirements. In this role you will work closely with other HR professionals nationally as well as local Boston managers to provide quality service to Boston office staff and attorneys. The ideal candidate will possess human resources experience in a professional services environment, excellent communication and organizational skills, high level of discretion, the ability to handle highly confidential and sensitive information appropriately as well as balance multiple priorities in a fast paced environment. High level customer service skills and follow through is required. Experience with HRIS systems and ATS a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Boston - Office Services Assistant

Our Boston office is seeking a Hospitality/Office Services Assistant. The primary responsibilities of this position include, but are not limited to, acting as a Barista in the office coffee lounge, making coffee drinks and smoothies to order; arranging/moving furniture in conference rooms and offices as directed, and assisting with maintaining supply inventory. You will order, retrieve, deliver and set up food, beverages and supplies for the firm's meetings and events, as well as maintaining and stocking the firm's kitchens. In addition, you may be assigned to front desk receptionist duties, event set-up and other job related assignments on an as needed basis. You will provide assistance in our production center: receiving, sorting and routing incoming mail to firm departments and individuals; processing and dispatching outgoing mail; completing large numbers of reprographics; operating production printers and copiers, including inputting job-processing settings and managing job queues, operating finishing equipment and ordering supplies. Maintain daily cleanliness and orderliness in all common areas including kitchens, conference rooms, reception, health room, and visitor conference rooms; load and empty dishwashers daily as necessary. This is a full-time non-exempt position with the hours 7:30 AM to 4:30 PM. Successful candidates will possess a minimum of two years work experience in a professional services firm, preferably in Office Services; possess the ability to use office equipment, including telephones, fax machines, postage machines, copy machines, and lift up to 40 pounds. Additional requirements are strong computer and technical skills, the ability to learn the firm's computer systems and software programs, be a team player and self-motivated, provide excellent customer service support to all attorneys and staff, and possess outstanding attention to detail and emphasis on accuracy and quality. Emergencies or special events/tasks will occasionally require working outside of a normal schedule during weekdays or on weekends. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Boston - Paralegal (Intellectual Property, U.S. & International)

Our Boston office is currently seeking an IP Patent Paralegal. The primary responsibilities of this position include, but not limited to, the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least one (1) to three (3) years' experience in international and/or U.S. prosecution and a high school diploma, although a bachelor's degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast paced environment. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Assistant - Litigation/Bankruptcy

The main role of the Litigation and Bankruptcy Assistant is to provide executive level secretarial and administrative assistance to a busy Bankruptcy partner and chair of the firm’s national bankruptcy group, litigation attorneys and/or paraprofessionals in the daily operation of practicing law as well as administration of practice group matters and the handling of significant client relationships. This position will also provide exceptional service and high quality work product for clients. The assistant will perform executive assistant duties through the performance of complex secretarial and clerical-related tasks. This position requires the assistant to produce documents relating to specific functions and requirements as set forth within the litigation practice group using firm standard software. A minimum of 5-7 years of high-level executive secretarial experience is required, as well as experience and familiarity with litigation, bankruptcy, research tools and publications. Specialized or tech training beyond high school is desired. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Billing Coordinator

The Billing Coordinator will perform complex billing on a monthly and weekly basis, including system file maintenance. In addition, this person will manage the production of reports upon request, and help monitor the WIP and A/R inventory for their assigned attorneys. Qualifications include a high school diploma; an associate’s degree in a related field is preferred. A minimum of two years of billing experience desired, preferably in a professional services or law firm environment. Experience working in Elite and 3E billing systems preferred. Successful candidate will have a working knowledge of submitting electronic billing through e-billing systems and thorough knowledge of billing procedures. Candidates must have an excellent attention to detail; strong organizational and prioritization skills with the ability to meet deadlines in a fast paced environment; analytical thinking and problem solving skills; ability to work in a team environment; strong customer service orientation and oral and written communication skills; and proficiency in MS Office. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Pitch & Pursuit Strategist

The Pitch & Pursuit Strategist is responsible for managing the intake, review, development, submission and follow-up of client facing pitch opportunities. Acting as project lead, the Pitch & Pursuit Strategist will collaborate with members of the Marketing Business Development Team to coordinate and manage pitches. The position will serve as the clearinghouse for pitch opportunities, including assessing the pitch opportunity for success, working with lawyers and colleagues on devising strategy, key messaging, execution of the pitch materials, prep and post-pitch analysis. Qualifications include a Bachelor’s Degree in Business Administration, Marketing, Communications or related field; MBA preferred. A minimum of five (5) years of experience in pitching and proposals is required; law firm or professional services experience preferred. Additionally, candidate must be proficient with Microsoft Word and PowerPoint, including use of advanced features; ability to lead pitches from strategy to follow up; possess superb skills in verbal and written communication, editing, and diplomacy in working with the lawyers. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago or Milwaukee - Collections Specialist

The Collections Specialist is responsible for accounts receivable collections for our Milwaukee office. Specific responsibilities include working with the principal billing partners to identify accounts requiring collection activity; contacting clients to establish payment arrangements, resolve billing disputes or answer questions; communicating with the principal billing partner, Regional Accounting Manager and Billing & Collections Manager on the status of accounts; reviewing and following up on accounts as they have been paid, referred to collection/suspense or written off; providing assistance to Collections Specialists in other locations when needed and other assigned projects. Qualifications include a minimum of three (3) years of collections experience in a professional services setting; law firm experience preferred. A Bachelor’s Degree in Business Administration, Accounting, Finance or related field preferred. Position also requires an understanding of billing, collection, and accounting principles; excellent communication and negotiation skills; proficiency in Excel; and understanding of accounting or billing systems. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas - Assistant - Business Law

The Dallas office is seeking an Assistant to provide administrative legal assistance to Business Law attorneys working in the Franchise Law area. The main role of the Assistant is to provide executive level secretarial and administrative assistance as well as performing complex assistant duties and clerical tasks including creating and formatting legal document production, opening new client matters, maintaining client files, billing tasks, preparing expense reimbursement and check requests in Chrome River, organizing meetings, travel arrangements and monitoring calendars. Successful candidates must have exceptional communication, administrative skills and be highly organized, confidential, and proactive; skilled in coordinating and managing multiple projects/assignments/priorities; possess a keen eye for detail; and work effectively within a team environment. The ideal candidate will possess a minimum of two years’ experience as an Assistant in a law firm, Transactional experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Denver - Administrative Assistant

Foley Gardere is seeking an Administrative Assistant for our Denver office. The primary responsibilities of this position include, but are not limited to, answering calls for the firm; greeting clients and visitors, informing attorneys and/or staff of guest arrival; monitoring the EMS meeting room software program; processing conference room and visiting attorney office requests; ordering catering for meetings; setting up meeting rooms; maintaining visitor binders; tracking incoming/outgoing mail, schedule/arrange courier deliveries and work directly with the building on maintenance related issues. The administrative assistant will serve as a point of contact for and work with the Director of Administration & Operations based in the Dallas office. In addition, the administrative assistant may at times handle administrative duties to include preparing expense reimbursement and check requests in Chrome River, making travel arrangements and providing support to legal assistants. The successful candidate will possess a minimum of one year of work experience in a professional services firm. Candidate will also possess the ability to deal courteously and effectively with a diverse group of people; operate a multi-line telephone; and have working knowledge of office equipment and Microsoft Word. Candidate must have excellent communication skills, and a professional business appearance and demeanor. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Denver - Assistant - Business Law

The Denver office is seeking an Assistant to provide administrative legal assistance to several Business Law attorneys. The main role of the Assistant is to provide executive level secretarial and administrative assistance as well as performing complex assistant duties and clerical tasks including creating and formatting legal document production, opening new client matters, maintaining client files, billing tasks, preparing expense reimbursement and check requests in Chrome River, organizing meetings, travel arrangements and monitoring calendars. Successful candidates must have exceptional communication, administrative skills and be highly organized, confidential, and proactive; skilled in coordinating and managing multiple projects/assignments/priorities; possess a keen eye for detail; and work effectively within a team environment. The ideal candidate will possess a minimum of two years’ experience as an Assistant in a law firm, Transactional experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Firmwide - Supervisor, Litigation Docketing

The Supervisor, Litigation Docketing coordinates efforts for all nationwide docket staff, to update deadlines for firmwide litigation in a centralized database. This position is responsible for front line departmental operations, including continued enhancement of internal services to stakeholders, relationship building between the department and other internal parties, and serving as liaison between the firm and the docket software vendor. A minimum of 3-5 years of experience related to litigation docketing and and at least one year of experience accessing online legal resources like PACER, Lexis, Westlaw, and various court websites to access records, research statutes, or find commentary on statutes required. Desired qualifications include a Bachelor’s Degree, supervisory experience; general knowledge of relational databases, how they work, and vocabulary used to explain their functions, preference for SQL database; general knowledge of the litigation life cycle, and familiarity with at least the general differences in how litigation is conducted in varying jurisdictions; strong online and internal database research skills, to support statutory research; ability to read legal language and translate into plain language. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Madison - IP Project Assistant

The IP Project Assistant will provide support services to the Intellectual Property team attorneys, Paralegal Coordinator and paralegals in the prosecution of U.S. and foreign patents and trademarks. Essential duties & responsibilities include, but are not limited to, the preparation of routine correspondence to clients and foreign associates; the preparation and filing of legal documents at the U.S. Patent and Trademark Office; reviewing and ordering documents received from the U.S. Patent and Trademark Office; providing support to IP team members with special projects and overflow of routine responsibilities; and other projects as may be assigned. The ideal candidate should have a college degree and either previous exposure to the field of Intellectual Property or an office environment. However, college graduates or self-starters with strong problem-solving skills will be considered. Candidate must have a working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm. Position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Madison, Milwaukee or Orlando - Conflicts Analyst

The Conflicts Analyst has responsibility for the entire conflict research and identification process as it relates to new business of the firm, from research and identification through resolution and clearance. This includes preparing initial conflicts analysis, providing support to firm attorneys in resolution and clearing of conflicts and drafting of engagement and waiver letters. The Conflicts Analyst will partner with attorneys in the department’s leadership to ensure firm compliance with ethical rules governing lawyers and complete other projects as assigned. Qualifications include a Bachelor’s Degree and two years of professional work experience or one year of legal experience. Additionally, a successful candidate will possess strong issue identification, research and analytical skills; strong communication, customer service, attention to detail and organizational skills; and proven ability to provide high quality, accurate and efficient work product in a high volume environment. This position is scheduled to work Monday - Friday, 9:00am - 6:00pm. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Assistant - Real Estate

We currently have an excellent opportunity available for an Assistant to provide administrative and secretarial support to our attorneys in the daily operations of our Real Estate Practice Group. Responsibilities include performing complex executive assistant duties and clerical tasks. Other duties include creating, filing, styling and formatting various documents, opening new client matters, inputting attorney time on a daily basis, maintaining client files, preparing expense reports and disbursement forms and other tasks pertinent to the successful operations of the Real Estate Practice Group. Successful candidates must have exceptional communication and administrative skills and accurate typing skills with proficiency in all Microsoft office products. Other qualifications include excellent grammar and proofreading skills coupled with previous legal secretarial or administrative assistant experience in a legal or comparable environment. (An Associate’s or Bachelor’s degree may be substituted for previous work experience.) Candidate must be a self-starter and a team player with outstanding organizational and multi-tasking skills. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Milwaukee - Project Assistant - Intellectual Property

We currently have an excellent opportunity available for a Project Assistant in our Intellectual Property Department. The selected candidate will provide support services to the Intellectual Property team attorneys and paralegals in the prosecution of U.S. and foreign patents. Essential duties & responsibilities: assist attorneys and paralegals with prosecution of U.S. and foreign patents, which includes, but is not limited to, the preparation of routine correspondence to clients and foreign associates; the preparation and filing of legal documents at the U.S. Patent and Trademark Office; reviewing and ordering documents received from the U.S. Patent and Trademark Office; providing support to IP team members with special projects and overflow of routine responsibilities; and other projects as may be assigned. The ideal candidate should have a college degree and either previous exposure to the field of Intellectual Property or an office environment. However, college graduates or self-starters with strong problem-solving skills, but no previous IP or office experience, will be considered. Candidate must have a working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm. Position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Silicon Valley - Office Services Assistant

Our Palo Alto office is currently seeking a Hospitality/Office Services Assistant. The primary responsibilities of this position include, but are not limited to, arranging/moving furniture in conference rooms and offices as directed, and assisting with maintaining supply inventory. A prime duty is setting up food, beverages and supplies for the firm's meetings and events, as well as maintaining and stocking the firm's kitchens. In addition, the Hospitality/Office Services Assistant may be assigned to front desk receptionist duties, event set-up and other job related assignments on an as needed basis. He or she will provide assistance in our production center: receiving, sorting and routing incoming mail to firm departments and individuals; processing and dispatching outgoing mail; completing large numbers of reprographics; operating production printers and copiers, including inputting job-processing settings and managing job queues, operating finishing equipment and ordering supplies. This is a part-time non-exempt position. Successful candidate will possess a minimum of one year of work experience in a professional services firm, preferably in Office Services; possess the ability to use office equipment, including telephones, fax machines, postage machines, copy machines, and lift up to 50 pounds. In addition, the successful candidate will possess strong computer and technical skills, have the ability to learn the firm's computer systems and software programs, be a team player and self-motivated, provide excellent customer service support to all attorneys and staff, and possess outstanding attention to detail and emphasis on accuracy and quality. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tampa - Assistant

The Tampa office is looking for an Assistant to support and assist multiple attorneys by providing support such as: scheduling and coordinating appointments, meetings, conference calls and maintaining Outlook calendars; answering, screening, and responding to phone calls; making travel arrangements and handling expense reimbursements; preparing, proofreading and editing correspondence and documents; drafting engagement letters and running conflicts; opening new client and new matter files; and checking in regularly with attorneys to ensure all aspects of any project are under control. Qualified candidates will have strong Microsoft Office skills and will possess a minimum of three years’ experience as an Assistant in a law firm or professional services environment. Candidate must be highly organized; proactive, result-oriented; skilled in coordinating and managing multiple projects/assignments/priorities simultaneously while working with attorneys to set priorities; keen eye for detail; excellent communication and interpersonal skills, and work effectively within a team environment. Position is Full-Time working 40 hrs/wk. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tampa - Assistant (Litigation)

The Tampa office is looking for a litigation assistant to support multiple attorneys in our busy litigation department by providing support such as: coordination with firm’s Docketing department to ensure proper and timely calendaring of deadlines, meetings, trials, depositions and hearings; filing documents with the courts electronically or in paper form; creating and maintaining client files; drafting engagement letters and running conflicts; opening new client and new matter files; and checking in regularly with attorneys to ensure all aspects of any project are under control; scheduling appointments, making travel arrangements and handling expense reimbursements; typing documents, as well as, interacting with clients and other parties to obtain information and respond to their questions. The ideal candidate will possess a minimum of three years’ experience as an Assistant (preferably with some litigation experience) in a law firm. Candidates must have a willingness to learn, excellent written and oral communication and solid organizational skills. Candidates should also be detail oriented, able to handle multiple tasks simultaneously, have the ability to prioritize incoming/outgoing tasks and work effectively within a team environment. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - IP Patent and Trademark Coordinator

The DC office is currently recruiting for a Coordinator in the Intellectual Property Department. The Coordinator is responsible for assisting the Regional Patent and Trademark Manager, monitoring workflow and work assignments of DC paraprofessionals, while providing back-up coverage for absences. The Coordinator handles U.S., International, and Trademark filings as needed, performs research for attorneys and paraprofessionals regarding complex intellectual property issues, provides cross-training to paraprofessionals, provides guidance to paraprofessionals regarding best practices and firm policies, and mentors newly hired paraprofessionals. The Coordinator will also perform other duties and assist with cross office client responsibilities and special projects as assigned. This is a position with an annual 500 billable hour requirement. The ideal candidate will have at least five years of experience in Intellectual Property Prosecution with leadership experience and/or project management experience. A College degree and/or paralegal certificate, combined with extensive Intellectual Property experience is preferred. Thorough knowledge of patent procedural requirements at the USPTO, PCT and foreign patent practices required. Some Trademark experience preferred. All candidates must have excellent organizational skills, a superior attention to detail, the ability to independently prioritize multiple tasks and deadlines in a fast paced environment, and work with a wide range of constituencies in a polite, professional manner. Excellent verbal and written communications skills are essential. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Washington, DC - IP Transfer Specialist

The IP File Transfer Specialist will be responsible for reviewing and triaging of incoming IP files, auditing file histories and docketing bibliographic details and accompanying deadline information in Inprotech as well as creating profile details of each new case. The Transfer Specialist will inventory physical files and electronic data into the file transfer database, creating matter titles and bibliographic details for Elite and Legal Key. He/she will prepare and file assignments, revocation and power of attorney documents and communicate with both clients and attorneys on formality status. The ideal candidate will possess at least 2-4 years of high-level U.S. and foreign patent/trademark IP experience; proficiency with U.S. and foreign patent and trademark office websites and the ability to research and locate data; advanced paralegal, formalities and IP docket experience and working knowledge of LegalKEY and Elite or other billing and records software. Other requirements include knowledge of IP rules in both U.S. and international patent and trademark markets, working knowledge of IP docket systems and docket progressions, ability to evaluate and build IP family relationships and history, ability to audit patent and trademark file histories to determine priority dates, a high level attention to detail and deadline orientation, ability to handle multiple tasks in a fast-paced environment and proven organization and communication skills. A high school diploma is required, however, a Bachelor’s degree or technical training beyond high school is preferred. This position requires the ability to pass three IP knowledge exams as well as frequent overtime. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

 

Foley & Lardner, LLP is an equal employment opportunity / affirmative action employer and does not discriminate based upon race, creed, color, religion, gender, sex, disability, sexual orientation, gender identity, gender expression, national origin, age, genetic information, status as a protected veteran, marital status, citizenship status (except as otherwise provided for by applicable law), or any other characteristic protected by applicable federal, state or local law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 414-271-2400 or email your request to foleyrecruiting@foley.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.

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