Career Center

Take the first step toward your future career with Foley through our Career Center. Our current open positions are listed below. If you meet the requirements for one (or more) of these opportunities, we encourage you to apply by clicking the “Add to Apply List” next to the position name(s) in which you are interested. Then click “Apply” and follow the instructions to submit your resume and law transcript (if applicable).

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Professional Staff


Boston - Assistant (Intellectual Property)

Our Boston office is seeking an experienced IP Assistant for our Intellectual Property department. The assistant will support assigned legal staff in the IP department with primary responsibilities to meet time-driven deadlines in the preparation of various documents in support of U.S. and foreign patent prosecution. Additional responsibilities include general administrative support tasks: managing attorney dockets, reviewing, scanning and saving incoming mail (documents, e-mails and facsimiles) to NetDocs/Outlook, conflict checks, opening new matters, managing production of projects and monthly billing, making travel arrangements, and preparing reimbursements. The ideal candidate will possess at least three years of patent prosecution experience in a law firm or in-house position. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast-paced environment. Analytical thinking and problem solving skills are essential, as well as strong technical skills, proficiency in MS Word, Excel and the ability to learn new software quickly. Ability to work both independently and in a team environment is a must. A customer service attitude and excellent communication skills to effectively interact with all tiers of personnel and clients is essential. This is a wonderful opportunity for a results and detail-oriented team player who is able to effectively handle multiple competing priorities. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Boston - Paralegal (Intellectual Property, U.S. & International)

Our Boston office is currently seeking an IP Patent Paralegal. The primary responsibilities of this position include, but are not limited to, the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least 1-3 years' experience in international and/or U.S. prosecution and a high school diploma, although a bachelor's degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast-paced environment. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Boston, New York or Washington, DC - IP Paralegal (U.S. and International)

The IP Patent Paralegal will be responsible for the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least 1-3 years’ experience in international and/or U.S. prosecution and a high school diploma, although a bachelor’s degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast-paced environment. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Billing Coordinator

The Billing Coordinator will perform complex billing on a monthly and weekly basis, including system file maintenance. In addition, this person will manage the production of reports upon request, and help monitor the WIP and A/R inventory for their assigned attorneys. Qualifications include a high school diploma; an associate’s degree in a related field is preferred. A minimum of two years of billing experience desired, preferably in a professional services or law firm environment. Experience working in Elite and 3E billing systems preferred. Successful candidate will have a working knowledge of submitting electronic billing through e-billing systems and thorough knowledge of billing procedures. Candidates must have an excellent attention to detail; strong organizational and prioritization skills with the ability to meet deadlines in a fast paced environment; analytical thinking and problem solving skills; ability to work in a team environment; strong customer service orientation and oral and written communication skills; and proficiency in MS Office. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - HR Assistant

The Chicago office has a fantastic opportunity for an experienced Human Resources Assistant to perform a variety of HR duties, such as, assisting in attracting top talent and onboarding, coordinating new hire orientation, administrating departure procedures, communicating HR processes and navigating HR policies, organizing HR/Office events, leading Office Wellness initiatives, training coordination, support engagement initiatives and assist with other HR functions as needed. Successful candidate will have a minimum of three years of HR experience along with skills such as multi-tasking, strong communication, paying attention to details, being extremely organized and strong command in Microsoft Office. An important part of this role is to act as the liaison between HR and employees, ensuring prompt resolution of requests and questions and maintaining personnel files. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Chicago - IT Support Specialist

The IT Support Specialist will use technical troubleshooting skills to aid in the operational support of law firm technologies. This role will have regular interaction with attorneys and numerous legal and administrative staff and is responsible for client service and support. Responsibilities include responding to written and verbal requests for technical advice and support; documentation; setup and configuration of AV equipment; routine maintenance and repair of computers, printers, and peripherals; installs software, hardware, and other equipment; administers telephone and voicemail systems including adds, moves, and changes; and tracks network servers and UPS components as needed. This position requires travel and evening/weekend work on occasion. Qualifications include experience supporting technology for end users working in a network environment; strong technical skills troubleshooting hardware and software applications; experience with network connectivity, wiring closets, equipment and inventory management, audio visual equipment, office equipment moves, email management, document and spreadsheet creation; and must have experience setting up computers, printers, and installing and configuring software. Preferred qualifications include an Associate’s Degree or Bachelor’s Degree in Information Technology or related field and technical certifications, such as HDI Desktop Support Technician, A+, Net+, Security+, Microsoft Desktop Support Technician. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago - Paralegal (Transactions Practice Group)

The Chicago office has an excellent opportunity for an experienced corporate paralegal, who will support attorneys and clients as a vital part of our client service teams. Responsibilities include preparing and filing entity formation packages and corporate documents, assembling and maintaining electronic corporate records, preparing stock ledgers, managing documents for start-ups, managing transaction documents and client data rooms, compiling transaction closing binders, searches across public records, due diligence in support of transactions, assisting with transaction closings, preparing audit responses, and related duties. Qualified candidates must have a minimum of three years of paralegal experience, with a Bachelor’s degree and/or paralegal certification. (Equivalent work experience may be considered in lieu of a Bachelor degree). Other required skills include: strong mathematical aptitude, demonstrated organizational and analytical abilities; knowledge of corporate law and business regulations; strong communication, online research skills, advanced writing ability to convey clear, concise information; high level of motivation; ability to work independently and as an integral part of a dynamic team. Must have advanced computer software skills with MS Office, a strong work ethic and proven ability to follow-through in completing multiple projects and meeting tight deadlines. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Chicago, Madison or Milwaukee - IP Paralegal (U.S. and International)

The IP Patent Paralegal will be responsible for the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least 1-3 years' experience in international and/or U.S. prosecution and a high school diploma, although a bachelor's degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast-paced environment. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago, Madison or Milwaukee - Legal Recruiting Specialist (Intellectual Property)

The Legal Recruiting Specialist will coordinate entry-level recruiting for the firm’s dynamic and nationally-recognized Intellectual Property Department. Foley’s IP Department delivers business solutions that define and protect our clients’ innovations and brands. We help drive success by combining our collective IP knowledge and experience with our commitment to staying at the forefront of leading-edge legal, technology and business trends. The Legal Recruiting Specialist for the IP Department will serve in a critical role of identifying and recruiting law students, undergraduate students and junior lateral associates to meet the talent needs of the firm. Qualifications include a Bachelor’s Degree, preferably in Business Administration, Human Resource Management, Communications or STEM field. A minimum of two years of related Intellectual Property or recruiting experience required; professional services or law firm experience preferred. Successful candidate will have strong interpersonal, verbal and written communication, time management and organizational skills; ability to exercise sound judgment and professionalism; ability to define problems, establish facts and offer creative, innovative and effective solutions; demonstrated experience working both independently as well as collaboratively as part of a team; proficiency with MS Word and Excel as well as familiarity with general database management. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago, Milwaukee or Washington, DC - Manager, Procurement

The Procurement Manager’s role is to manage and lead all aspects of the Firm’s procurement process to include sourcing products and services, negotiating pricing and contracts, developing and nurturing internal and vendor relationships in a manner that complies with Firm standards as well as all applicable laws and industry regulations. This will include assembling a Procurement Team and working with the Firm’s General Counsel and Accounting & Finance Department to assemble, review and implement policies and procedures for firm-wide procurement and contract management in accordance with firm standards. Qualifications include a Bachelor’s Degree in Business Administration, Accounting, Supply Chain Management or a related field and a minimum of seven years of experience with procurement / purchasing management in a professional services firm. Previous law firm and supervisory experience preferred. Alternate Foley office locations may be considered based on business need and the candidate’s experience. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago, Milwaukee or Washington, DC - Real Estate Specialist

The Real Estate Specialist will support the Director of Real Estate, providing analysis and administrative support for a broad range of real estate activity for the firm’s 24 office locations. Specific responsibilities include managing and maintaining the lease portfolio database; developing and maintaining occupancy & capital budgets; providing monthly budget reconciliations & forecasting; performing audits and compliance verifications for all lease and project payments; coordinating property and casualty insurance policies; providing lease management support; and assisting in the preparation of national vendor contract proposals. Qualifications include a high school diploma and a minimum of 10 years of experience in a business analyst, real estate analyst or related role. A Bachelor’s Degree in Business Administration, Finance or related field and previous law firm or professional services experience preferred. Alternate Foley office locations may be considered based on business need and the candidate’s experience. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Chicago, Milwaukee or Washington, DC - Senior Manager, Records

The Senior Records Manager’s role is to ensure that all Firm records are maintained, handled and stored in a manner that complies with Firm standards as well as all applicable laws and industry regulations. This includes making certain that the storage of these records is such that the information contained therein is highly secure and readily accessible to authorized persons. The Senior Records Manager will manage the third party Records Management contract firm and work with the Firm’s General Counsel and Information Governance team to develop standards and procedures for records maintenance and retention across the Firm, as well as processes for scanning, digitization and destruction or Records and the coordination of electronic Records databases and information in accordance with firm standards. Qualifications include a Bachelor’s Degree in Business Administration, Information Technology or a related field and a minimum of 10 years of experience in records management. Previous law firm or professional services experience preferred. Alternate Foley office locations may be considered based on business need and the candidate’s experience. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas - Assistant - Business Law

The Dallas office is seeking an Assistant to provide administrative legal assistance to Business Law attorneys working in the Franchise Law area. The main role of the Assistant is to provide executive level secretarial and administrative assistance as well as performing complex assistant duties and clerical tasks including creating and formatting legal document production, opening new client matters, maintaining client files, billing tasks, preparing expense reimbursement and check requests in Chrome River, organizing meetings, travel arrangements and monitoring calendars. Successful candidates must have exceptional communication, administrative skills and be highly organized, confidential, and proactive; skilled in coordinating and managing multiple projects/assignments/priorities; possess a keen eye for detail; and work effectively within a team environment. The ideal candidate will possess a minimum of two years’ experience as an Assistant in a law firm, Transactional experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas - Assistant - Business Law/Real Estate

The Dallas office currently has an excellent opportunity available for an Assistant to provide administrative and secretarial support in our Real Estate practice group. Responsibilities include executive assistant duties and clerical tasks including legal document production, creating, formatting and styling documents, opening new client matters and inputting attorney time on a daily basis. Other duties include maintaining client files, preparing expense reports and disbursement forms, and other tasks pertinent to the successful operations of the group. Successful candidates must have exceptional communication, administrative skills and be highly organized, confidential, and proactive; skilled in coordinating and managing multiple projects/assignments/priorities; possess a keen eye for detail; and work effectively within a team environment. The ideal candidate will possess a minimum of two years’ experience as an Assistant in a law firm, Transactional experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Dallas, Chicago, Madison, Milwaukee or Orlando - Conflicts Research Analyst

The Conflicts Research Analyst has responsibility for the entire conflict research and identification process as it relates to new business of the firm, from research and identification through resolution and clearance. This includes preparing initial conflicts analysis, providing support to firm attorneys in resolution and clearing of conflicts and drafting of engagement and waiver letters. The Analyst will partner with attorneys in the department’s leadership to ensure firm compliance with ethical rules governing lawyers and complete other projects as assigned. Qualifications include a Bachelor’s Degree and two years of professional work experience or one year of legal experience. Additionally, a successful candidate will possess strong issue identification, research and analytical skills; strong communication, customer service, attention to detail and organizational skills; and proven ability to provide high quality, accurate and efficient work product in a high volume environment. This position is scheduled to work Monday - Friday, 9:00am - 6:00pm. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Detroit – Litigation Assistant

The Detroit Office is looking for an Assistant to support and assist attorneys in our busy litigation department by providing support such as: coordination with firm’s Docketing department to ensure proper and timely calendaring of deadlines, meetings, trials, depositions and hearings; filing documents with the courts electronically or in paper form; creating and maintaining client files; scheduling appointments, making travel arrangements and handling expense reimbursements; drafting engagement letters and running conflicts; opening new client and new matter files; billing tasks; typing documents, as well as interacting with clients and other parties to obtain information and respond to their questions; and checking in regularly with attorneys to ensure all aspects of any project are under control. The ideal candidate will possess a minimum of three years’ experience as an assistant in a law firm. Candidates must have a willingness to learn, be highly organized, confidential, proactive, result-oriented, skilled in coordinating and managing multiple projects/assignments/priorities simultaneously while working with attorneys to set priorities, possess a keen eye for detail, have diplomatic assertiveness, excellent communication and interpersonal skills, display proficiency in Microsoft Office programs and work effectively within a team environment. Litigation experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Firmwide - Supervisor, Litigation Docketing

The Supervisor, Litigation Docketing coordinates efforts for all nationwide docket staff, to update deadlines for firmwide litigation in a centralized database. This position is responsible for front line departmental operations, including continued enhancement of internal services to stakeholders, relationship building between the department and other internal parties, and serving as liaison between the firm and the docket software vendor. A minimum of 3-5 years of experience related to litigation docketing and at least one year of experience accessing online legal resources like PACER, Lexis, Westlaw, and various court websites to access records, research statutes, or find commentary on statutes is required. Desired qualifications include a Bachelor’s Degree, supervisory experience; general knowledge of relational databases, how they work, and vocabulary used to explain their functions, preference for SQL database; general knowledge of the litigation life cycle, and familiarity with at least the general differences in how litigation is conducted in varying jurisdictions; strong online and internal database research skills, to support statutory research; and the ability to read legal language and translate into plain language. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Houston or Los Angeles - Electronic Billing Specialist

The Electronic Billing Specialist is responsible for handling, implementing, and resolving ebilling (electronic billing) for the firm. This position works closely with other Accounting & Finance staff, especially with Billing Coordinators, the Billing & Collections Manager, and Accounting Managers within a national structure to handle the firm’s ebilling operations. Qualifications include a minimum of three years of law firm billing and ebilling experience. An Associate’s Degree in Accounting or related field and Elite Enterprise or 3E experience preferred. All qualified applicants will receive consideration for employment without consideration to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Los Angeles - Bankruptcy Assistant

Selected Candidate will support four bankruptcy and general litigation attorneys. Duties include assisting with overall case file maintenance by completing routine administrative tasks that may include copying, indexing, labeling, and the overall management and organization of large amounts of data, both in paper and electronic formats; preparation of draft pleadings, memos, correspondence with accuracy and attention to detail; type, edit, and proofread briefs (including, redlining, comparing documents, advanced formatting, TOA and TOC creation and manipulation); manage deadlines by prioritizing and handling multiple projects with competing time constraints in a fast-paced environment; gather and organize relevant material for use in legal proceedings; electronic filing and service of documents in bankruptcy cases and other jurisdictions; docketing and maintenance of calendars; and communicate with courts, clients, and attorneys. Must be conversant with general court and local court rules regarding filing, including electronic filings, particularly, bankruptcy court, USDC and LASC. Familiarity with Best Case, Relativity, Casehomepage, LexisNexis and OneLegal websites. The ideal candidate must possess at least five years of bankruptcy secretarial experience; type 65 wpm with proficiency in MS Word 2010, Excel, and PowerPoint; possess outstanding verbal and written communication skills, including spelling, grammar, attention to detail and proofreading ability; good organizational skills; be able to prioritize work; possess ability to turn-around of workflow; must be a self-starter, be able to multitask and be a team player. Candidate must have a strong work ethic. All qualified applicants will receive consideration for employment without consideration to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Los Angeles - Office Services Associate

Selected Candidate will be responsible for processing Office Services requests for internal and external customers in a timely and efficient manner. Duties include handling incoming and outgoing mail and internal and external deliveries; setting up conference rooms and visiting offices; stocking and maintaining convenience centers with supplies; processing copy and scan projects, burning CDs and copy to and from flash drives; printing and binding marketing projects; handling hospitality, including, monitoring and stocking kitchens and galley, as well as coordinating and assisting with special events setups; and backing up our receptionist. Qualifications include a minimum of two years' work experience in an office or customer service setting with a high school diploma. The ideal candidate will be proficient in the use of Microsoft Word and Microsoft Outlook. This is a dynamic, challenging and fast-paced position. The ideal candidate is a team player, has good verbal and written communications, has a positive work attitude, a willingness to learn, an ability to work under the pressure of deadlines and be flexible with working overtime. All qualified applicants will receive consideration for employment without consideration to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Los Angeles - Receptionist

This position is responsible for being an ambassador for the Los Angeles office. Candidate must greet clients, visitors and vendors; notify attorneys and/or staff of their arrival in a timely manner; occasionally escorting visitors to scheduled office or conference rooms and ensure their needs are met; arrange for a host to escort if necessary; answer and screen high volume of incoming calls promptly and professionally; communicate with attorneys and staff regarding a variety of inquiries and requests for assistance, e.g., order transportation, validate parking, schedule visitor offices; maintain portal page regarding daily attendance and visitors; monitor set ups, catering and equipment set ups in conference rooms on a daily basis, and communicate with support teams involved, including contacting Office Services when conference rooms are vacated for timely clean up. Must maintain calendar for multiple conference rooms, including booking and using discretion when prioritizing or coordinating room changes; assist staff and attorneys with reserving conference/meeting/visitor rooms; maintain reception area and Business Center, i.e., keeping visitor coat closet in order and assist in returning missing items to their respective owners, as well as managing reception areas newspaper, magazines collections and floral arrangements. Must enter names of guests into the building security system; manage visiting office schedules; confirming and daily emailing office regarding visits; assist with copying or faxing as needed; interacting with building security; coordinating scheduled and unscheduled visitor arrivals; and reporting spills, temperature requests, lighting, electrical and any related facilities issues using the databases to track job orders. Must assist with other clerical tasks as needed, including processing vendor invoices for payment; and must maintain regular and consistent attendance and punctuality and adhere to schedule by being timely on breaks, lunches and meetings. A minimum of two years of office experience is preferred; high school graduate required; advanced education preferred. Must have excellent communication and interpersonal skills, including the ability to maintain effective working relationships and communicate verbally and in writing in a professional, courteous manner with clients, firm members, and other business contacts; have the ability to interact with attorneys and staff at all levels; ability to take ownership of projects and handle multiple projects simultaneously; operate standard office equipment, such as phones, fax machine, copiers, scanners and computer; and demonstrate proficiency in MS Office products required (MS Office 2010 preferred) and must type 45 wpm. Must have excellent grammar; spelling and proofreading skills; ability to pay close attention to detail and be highly organized and accurate, and use good judgment; ability to work extended hours or periodically change work schedule / hours if needed. All qualified applicants will receive consideration for employment without consideration to their race, religion, ancestry, national origin, sex, sexual orientation, age, disability, marital status, domestic partner status or medical condition. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Madison - IP Paralegal

The Madison office currently has an excellent opportunity for an IP Paralegal. Candidate should have some experience with Intellectual property areas. Responsibilities of this position include, but are not limited to, preparation and filing of U.S. patent applications, Provisionals, Utilities, Continuations, Continuations-in-part, Divisionals, Designs, Plant Patent and U.S. National phase applications; preparation and handling of all related formalities, such as Declarations, Power of Attorneys, Assignments, Formal Drawings, Information Disclosure Statements, Extensions of Time, Preliminary Amendments, missing parts/requirements, as well as client communications. A Bachelor's Degree or equivalent U.S. and Foreign patent prosecution experience in a law firm or in-house environment is required. Candidate must possess excellent organizational and technical skills; superior attention to detail and communication skills; the ability to independently prioritize multiple tasks and deadlines in a fast-paced environment; and the ability to work with a wide range of constituencies with tact and professionalism. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Madison - IP Project Assistant

The IP Project Assistant will provide support services to the Intellectual Property team attorneys, Paralegal Coordinator and paralegals in the prosecution of U.S. and foreign patents and trademarks. Essential duties & responsibilities include, but are not limited to, the preparation of routine correspondence to clients and foreign associates; the preparation and filing of legal documents at the U.S. Patent and Trademark Office; reviewing and ordering documents received from the U.S. Patent and Trademark Office; providing support to IP team members with special projects and overflow of routine responsibilities; and other projects as may be assigned. The ideal candidate should have a college degree and either previous exposure to the field of Intellectual Property or an office environment. However, college graduates or self-starters with strong problem-solving skills will be considered. Candidate must have a working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm. Position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Assistant - Business Law

We currently have an excellent opportunity available for an Assistant to provide administrative and secretarial support to our attorneys in the daily operations in a Business Law Department. Responsibilities include performing complex executive assistant duties and clerical tasks. Other duties include creating, filing, styling and formatting various documents, opening new client matters, inputting attorney time on a daily basis, maintaining client files, preparing expense reports and disbursement forms and other tasks pertinent to the successful operations of the Business Law Department. Successful candidates must have exceptional communication and administrative skills and accurate typing skills with proficiency in all Microsoft office products. Other qualifications include excellent grammar and proofreading skills coupled with previous legal secretarial or administrative assistant experience in a legal or comparable environment. (An Associate’s or Bachelor’s degree may be substituted for previous work experience.) Candidate must be a self-starter and a team player with outstanding organizational and multi-tasking skills. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Milwaukee - Billing Coordinator

The Billing Coordinator will perform complex billing on a monthly and weekly basis, including system file maintenance. In addition, this person will manage the production of reports upon request, and help monitor the WIP and A/R inventory for their assigned attorneys. Qualifications include a high school diploma; an associate’s degree in a related field is preferred. A minimum of two years of billing experience desired, preferably in a professional services or law firm environment. Experience working in Elite and 3E billing systems preferred. Successful candidate will have a working knowledge of submitting electronic billing through e-billing systems and thorough knowledge of billing procedures. Candidates must have an excellent attention to detail; strong organizational and prioritization skills with the ability to meet deadlines in a fast paced environment; analytical thinking and problem solving skills; ability to work in a team environment; strong customer service orientation and oral and written communication skills; and proficiency in MS Office. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Conflicts Support Specialist

The Conflicts Support Specialist supports and works with a team of Conflicts Analysts by assisting with the processing of new intake requests from submission through number assignment. This individual performs front end processes of assigning client/matter numbers and creating standard party records as well as processing all IP patent prosecution and trademark/copyright registration matters; responds to general intake questions from attorneys & assistants via phone and email; handles general tasks associated with the firm’s intake system; and performs LegalKey conflicts database cleanup. Qualifications include a Bachelor’s Degree or Paralegal Certificate and a minimum of one year professional work experience. Position requires strong research, problem solving and technical skills; excellent analytical, attention to detail, organizational and customer service skills; ability to effectively function in a team environment; excellent interpersonal and communication (oral and written) skills; and proven ability to provide quality, accurate and efficient work products in a high volume environment. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - IT Support Specialist

The IT Support Specialist will use technical troubleshooting skills to aid in the operational support of law firm technologies. This role will have regular interaction with attorneys and numerous legal and administrative staff and is responsible for client service and support. Responsibilities include responding to written and verbal requests for technical advice and support; documentation; setup and configuration of AV equipment; routine maintenance and repair of computers, printers, and peripherals; installs software, hardware, and other equipment; administers telephone and voicemail systems including adds, moves, and changes; and tracks network servers and UPS components as needed. This position requires travel and evening/weekend work on occasion. Qualifications include experience supporting technology for end users working in a network environment; strong technical skills troubleshooting hardware and software applications; experience with network connectivity, wiring closets, equipment and inventory management, audio visual equipment, office equipment moves, email management, document and spreadsheet creation; and must have experience setting up computers, printers, and installing and configuring software. Preferred qualifications include an Associate’s Degree or Bachelor’s Degree in Information Technology or related field and technical certifications, such as HDI Desktop Support Technician, A+, Net+, Security+, Microsoft Desktop Support Technician. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee - Office Services Assistant

We currently have an excellent opportunity available for an Office Services Assistant in our Office Services Department. The selected candidate will provide quality customer service while performing a variety of messenger and facilities related tasks to include performing internal and external deliveries, arranging/setting up conference rooms and offices, performing minor repairs and carpentry work and maintaining the satellite work areas. The selected candidate will also assist in our other Office Services areas to include copy, mail and hospitality as needed. Successful candidates must have a professional demeanor and exceptional customer service skills coupled with a minimum of two years of customer service experience preferably in a large office setting. Other qualifications include basic carpentry skills, valid driver’s license, excellent driving record and the ability to lift up to 50 pounds. Previous office services experience a plus. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Milwaukee - Real Estate Paralegal

We are currently seeking a Paralegal who will be responsible for providing quality, high-level service to clients in our Real Estate Practice Group. The candidate selected will provide assistance to attorneys and clients in all aspects of commercial and residential real estate transactions, and in particular, title and survey review. Primary responsibilities include ordering, reviewing, summarizing and analyzing title insurance commitments, title exceptions and surveys; lease reviews and detailed summaries prepared in client-required formats, responding to client requests; preparing closing documents for commercial and residential real estate transactions, including affidavits and closing statements and electronic recording, reviewing and analyzing zoning codes; coordinating due diligence; coordinating and attending closings; drafting resolutions, title objection letters, amendments, SNDAs and easements; and preparing and filing 1099-S reports with the IRS. Successful candidates will have a Bachelor’s degree in Business Administration or in a related field and a minimum of four (4) years’ work experience as a real estate paralegal. (Equivalent work experience will be considered in lieu of a Bachelor's degree.) Other qualifications include exceptional oral and written communication skills, the ability to work independently and in a team setting and excellent organizational and problem-solving skills. Proficiency in MS Office products is essential. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Milwaukee or Chicago - Director of Finance

The Director of Finance oversees a broad range of functional activities in accounting, billing & collections, budgeting, and financial reporting. Successful candidates will have the ability to establish a high level of credibility and manage strong working relationships with management in other areas of the firm; strive to identify innovations and efficiencies within the finance function; focus on client needs; handle high levels of pressure and critical decision-making; and have exceptional communication skills at all levels. Qualifications include a Bachelor’s Degree in Accounting, Finance or related field and a minimum of five (5) years of experience managing an accounting/finance function. Additionally, a CPA and law firm or professional services experience preferred. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

San Diego - Paralegal (Intellectual Property)

The IP Patent Prosecution paralegal will be responsible for the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least two (2) years’ experience in international and/or U.S. prosecution and a high school diploma, although a bachelor’s degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast-paced environment. Analytical thinking and problem-solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Silicon Valley - Office Services Assistant

Our Palo Alto office is currently seeking a Hospitality/Office Services Assistant. The primary responsibilities of this position include, but are not limited to, arranging/moving furniture in conference rooms and offices as directed, and assisting with maintaining supply inventory. A prime duty is setting up food, beverages and supplies for the firm's meetings and events, as well as maintaining and stocking the firm's kitchens. In addition, the Hospitality/Office Services Assistant may be assigned to front desk receptionist duties, event set-up and other job related assignments on an as needed basis. He or she will provide assistance in our production center: receiving, sorting and routing incoming mail to firm departments and individuals; processing and dispatching outgoing mail; completing large numbers of reprographics; operating production printers and copiers, including inputting job-processing settings and managing job queues, operating finishing equipment and ordering supplies. This is a part-time non-exempt position. Successful candidate will possess a minimum of one year of work experience in a professional services firm, preferably in Office Services; possess the ability to use office equipment, including telephones, fax machines, postage machines, copy machines, and lift up to 50 pounds. In addition, the successful candidate will possess strong computer and technical skills, have the ability to learn the firm's computer systems and software programs, be a team player and self-motivated, provide excellent customer service support to all attorneys and staff, and possess outstanding attention to detail and emphasis on accuracy and quality. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Silicon Valley - Supervisor of Office Operations

The Office Operations Supervisor, who will report directly to the Office Administrator and work closely with National HR, will plan, coordinate and manage employment matters for all non-exempt staff, as well as some specific matters for exempt staff and attorneys in a growing and dynamic office. Specific responsibilities will include managing staff, recruitment and employment processes, maintaining personnel files, coordinating and conducting onboarding and new hire orientation, managing new hire data and paperwork, performance appraisal and salary recommendations, managing employee relations issues and policy and procedure administration, and coordinating office wide events to maintain and foster a culture of positive engagement. Qualifications include a Bachelor's degree and 3-5 years of Human Resources management experience including recruiting, performance management, employee separation, compensation, benefits and employment law; prior professional services firm experience preferred. This individual will also have excellent communication skills; proven leadership, decision making and problem solving skills; the ability to manage multiple, simultaneous priorities; proficiency with MS Office and HR databases and the ability to adapt to and work with various personalities and levels of staff within the organization. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Tampa - Real Estate Paralegal

We have an excellent opportunity available in our Real Estate Practice Group. The candidate selected will provide assistance to attorneys and clients in all aspects of commercial real estate transactions and finance transactions. Primary responsibilities include reviewing, analyzing, coordinating and preparing title and survey matters, real estate documents and instruments to acquisitions and dispositions, including Purchase Agreements, banking and loans, foreclosures and work-outs; preparing and analyzing UCC, bankruptcy, litigation and lien searches; e-filing and electronically recording documents with Simplifile; producing title commitments, policies, endorsements and calculation, collecting and remitting agent and underwriter premiums; filing and maintaining corporate documentations with Florida Department of State; coordinating document execution; coordinating and attending real estate closings; maintaining electronic client files; and managing all real estate post-closing documentation. Candidates with a Bachelor’s degree or paralegal designation preferred. A minimum of three (3) years’ work experience as a Florida paralegal is required. (Equivalent work experience may be considered in lieu of a Bachelor’s degree). Candidates should be proficient in MS Office and electronic recording software. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - Assistant - Litigation/Business Law

The Washington, D.C. office currently has an opportunity available for an Assistant in the Litigation and Business Law practice areas. The candidate selected will provide legal assistance to attorneys and clients in all aspects of both practice areas. The Assistant will perform advanced-level legal and administrative support duties requiring sound judgment, critical thinking, project management and advanced organizational skills, as well as strong proofreading and formatting skills. Responsibilities include, but are not limited to, legal document production, creating and formatting various legal documents, opening new client matters, maintaining client files, billing tasks, preparing expense reimbursement and check requests in Chrome River, organizing meetings, travel arrangements and monitoring calendars. Successful candidates must have exceptional communication and administrative skills and be highly organized, confidential, proactive, detail oriented; have a willingness to learn and work effectively within a team environment. Candidates should also be able to handle multiple tasks simultaneously and have the ability to prioritize incoming/outgoing tasks. A minimum of three years previous legal secretarial or legal assistant experience in a law firm or comparable environment required. Accurate minimum typing speed of 55 wpm desired. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - IP Assistant / Patent Secretary

The Washington, DC office is currently seeking an IP Assistant/Patent Secretary to work within a team in the Intellectual Property Law Departments and Chemical/BioPharma & Mechanical/Electrical practice areas. The primary responsibilities of the position includes, but is not limited to, managing attorney dockets and handling all administrative aspects of U.S. and foreign patent prosecution. Additional responsibilities include reviewing, scanning and saving incoming mail (documents, e-mails and facsimiles) to Netdocs/Outlook, conflict checks, opening new matters, managing production of projects and monthly billing, making travel arrangements, and preparing reimbursements. The ideal candidate will possess a minimum of five years IP experience with a strong background in IP prosecution and docket maintenance. Candidates must have excellent written and oral communication, solid organization skills, a willingness to learn and be flexible with working overtime. Candidates must also be detail-oriented, able to handle multiple tasks simultaneously and have the ability to prioritize incoming/outgoing tasks. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - IP Docketing Assistant

We are currently seeking an IP Docketing Assistant for the DC office. The IP Docketing Assistant will be responsible for handling all paper correspondence received in the IP Department. The IP Docketing Assistant will coordinate with Office Services to ensure all paper correspondence is scanned and distributed to docketers for processing, as well as ensure all outgoing paper correspondence is delivered to the appropriate parties. This position will also assist with basic docketing functions, and perform other duties as assigned. The ideal candidate must have a high school diploma, or equivalent, and experience working in a law firm environment handling clerical duties or records maintenance. Experience with IP docketing or knowledge of IP prosecution is desired but not required. Candidate must be proficient in Microsoft Word and Excel, possess accurate data entry skills, and knowledge of spreadsheet and database programs. Position requires excellent attention to detail, good judgement, strong organizational and prioritization skills with the ability to meet deadlines. Self-starter with the ability to work independently as well as make practical decisions, problem-solve, and think beyond simple procedure is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled

Washington, DC - IP Transfer Specialist

The IP File Transfer Specialist will be responsible for reviewing and triaging of incoming IP files, auditing file histories and docketing bibliographic details and accompanying deadline information in Inprotech as well as creating profile details of each new case. The Transfer Specialist will inventory physical files and electronic data into the file transfer database, creating matter titles and bibliographic details for Elite and Legal Key. He/she will prepare and file assignments, revocation and power of attorney documents and communicate with both clients and attorneys on formality status. The ideal candidate will possess at least 2-4 years of high-level U.S. and foreign patent/trademark IP experience; proficiency with U.S. and foreign patent and trademark office websites and the ability to research and locate data; advanced paralegal, formalities and IP docket experience and working knowledge of LegalKEY and Elite or other billing and records software. Other requirements include knowledge of IP rules in both U.S. and international patent and trademark markets, working knowledge of IP docket systems and docket progressions, ability to evaluate and build IP family relationships and history, ability to audit patent and trademark file histories to determine priority dates, a high level attention to detail and deadline orientation, ability to handle multiple tasks in a fast-paced environment and proven organization and communication skills. A high school diploma is required, however, a Bachelor’s degree or technical training beyond high school is preferred. This position requires the ability to pass three IP knowledge exams as well as frequent overtime. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

Washington, DC - Paralegal (Intellectual Property, U.S. & International)

The IP Patent Paralegal will be responsible for the creation, revision, and filing of prosecution documents. This position will support various intellectual property attorneys to provide excellent service to our clients. The IP Patent Paralegal will be responsible for reviewing and maintaining a docket, for timely reporting of communications to the client and foreign associates, and for timely handling of various prosecution formalities. This is a position with an annual 1500 billable hour requirement. Candidate must have at least 1-3 years' experience in international and/or U.S. prosecution and a high school diploma, although a bachelor's degree and/or a paralegal certificate is preferred. Thorough knowledge of patent procedural requirements and USPTO practices required. The position requires excellent attention to detail, strong organizational and prioritization skills with the ability to meet deadlines in a fast-paced environment. Analytical thinking and problem solving skills are essential. Ability to work both independently and in a team environment is a must. Strong customer service orientation and oral and written communication skills to effectively interact with all tiers of personnel and clients are essential. A working knowledge of Microsoft products and an accurate minimum typing speed of 50 wpm are also required. Affirmative Action/Equal Opportunity Employer/M/F/Vet/Disabled.

 

Foley & Lardner, LLP is an equal employment opportunity / affirmative action employer and does not discriminate based upon race, creed, color, religion, gender, sex, disability, sexual orientation, gender identity, gender expression, national origin, age, genetic information, status as a protected veteran, marital status, citizenship status (except as otherwise provided for by applicable law), or any other characteristic protected by applicable federal, state or local law. If you are an individual with a disability and you need an accommodation or other assistance during the application process, please call our Human Resources department at 414-271-2400 or email your request to foleyrecruiting@foley.com. All qualified applicants are encouraged to apply. Download the EEO is the Law poster for more information.

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